Check-in is based only on a referral issued by the University according to allocations. Administration offices of the dormitories download the referrals from USOS. It is not possible to change the allocated place upon check-in.
Resignation from a place in a dormitory
A person who wants to resign from allocated place is obliged to immediately provide this information in USOSweb by using the Resign (Zrezygnuj) option.
Rules for allocating places in rooms
The Resident Council allocates places in particular rooms based on the referrals to the dormitories. The allocation takes place before check-in as far as available places in particular rooms allow, having in mind reservations of places, limitations resulting from level of disability, and persons with whom student would like to live, indicated in the application. Contacting the Resident Council is possible only by e-mail or MS Teams on the dates specified on the website of the JU Student Government.
The Resident Council, in the period from the date of issuing the first referrals to 28 September, successively provides the administration office of the dormitory with information about the allocated rooms.
Persons who receive a referral after 27 September will be allocated places in particular rooms by the administration office of the dormitory.
Administration office prepares resident’s cards based on referrals, information regarding allocation of places in rooms, and payments made by students (does not apply to the Bursa Jagiellońska dormitory).
Date and time of check-in
Person allocated a place in a JU dormitory is obliged to set the date and time of planned check-in by submitting the electronic application form sent by email by the administration of the dormitory. Person who visits a dormitory in order to check-in without previously filling in the application form or on a date other than declared will be served last, considering the working hours of the administration of the dormitory.
Person allocated a place in a JU dormitory has to report on the day and time they chose to the administration office of the student dormitory in which they have been allocated a place in order to check-in. Upon check-in a student or a doctoral student is obliged to submit a signed statement confirming, among others, that they:
- have acquainted themselves with the regulations of the JU Student Dormitories,
- undertake to make payments for the place in the dormitory in a timely manner,
- undertake to comply with the rules of living in the JU dormitory, including procedures aimed at the prevention of the spread of SARS-CoV-2 virus,
- have been informed and accept that in the event of COVID-19 infection or contact with an infected person their place in the JU dormitory is not the designated place for the quarantine or isolation and therefore they are not eligible to demand from the University or from the administration of the JU student dormitory that they are provided with a place for quarantine or isolation, or food.
The template of the statement with a link to the current regulations is provided by e-mail by the administration office of the JU dormitory.
The check-in in a dormitory of the person allocated a place is done in person, without accompanying persons (excluding guardians of persons with disabilities or minors).
After submission of the statement, the person allocated a place in a JU dormitory is provided a key to the room and (excluding Bursa Jagiellońska dormitory) a resident’s card by the administration of the dormitory.
Upon check-in, each person is obliged to cover their nose and mouth (during check-in at the administration office of the dormitory and during carrying in personal belongings) and to disinfect hands each time when they enter the building.
Restrictions on the entrance to the student dormitory
Rector, in response to an increased epidemic threat, may decide to introduce restrictions on the entrance to the dormitory.
Person who displays symptoms of illness (excluding chronic diseases) cannot take part in check-in. Person who observes that they are displaying symptoms of an illness should contact the administration office of the dormitory in which they have been allocated a place in order to set an individual date of the check-in. The validity of a referral of a person who has reported the inability to check-in due to health reasons is extended. The administration office of a dormitory may refuse to check-in a person that displays symptoms of an illness (excluding chronic diseases).
Failure to comply with the rules above may result in denial of accommodation.
Rules for the use of the dormitories
Obligations and restrictions
Persons staying on the premises of the dormitory are obliged to comply with the currently applicable safety rules established in connection with the occurrence of the epidemic.
Hand disinfection points are situated at the entrance to the building. The administration of the student dormitory is responsible for ensuring regular disinfection of surfaces such as handrails, elevator buttons, gym equipment, etc.
Persons who are not residents and whose body temperature is elevated (over 38 °C) will not be
admitted to the building.
The administration of dormitories, doormen and Resident Councils inform students about the sanitary rules in force and are obliged to react in the event of their violation.
Failure to comply with the above-mentioned sanitary rules for the functioning of student dormitories constitute the basis for deprivation of a place in a dormitory.
Instructions and information posted at the dormitories
The following information is placed in students dormitories (in Polish and in English):
- in visible places:
- information on the need to strictly follow certain rules regarding hand hygiene, hygiene when coughing and sneezing, avoiding touching the mouth, nose and eyes with your hands, and absolute avoidance of close contact with other people, in particular those with respiratory symptoms;
- telephone numbers to the sanitary and epidemiological station and medical services as well as for instructions on how to proceed in the event of noticing symptoms that may indicate infection with SARS-CoV-2;
- in common areas – information on the number of people who can use the room at the same time;
- in public toilets, kitchens and laundry rooms – instructions for washing hands;
- by the dispensers with disinfectant – instructions for disinfecting hands. The dormitory receptions are equipped with non-contact thermometers.
Contacting the administration of the student dormitory
If the nature of the case does not require personal contact with administration employees, residents are required to contact them by e-mail or telephone. In the event of personal contact with the dormitory staff, residents are required to cover their mouths and nose.
Places of isolation
In each dormitory, separate rooms (additionally equipped with personal protective equipment and disinfectant) are designated as places of isolation.
In justified cases, residents of dormitories may be relocated to another room, suite, or building during the academic year. Administrators of the dormitories inform the authorities of the Jagiellonian University and the Student Government of the Jagiellonian University about the planned relocation. The form of changing places and the course of check-in is determined directly between the administration and the relocated residents.
If the resident does not consent to the accommodation for a vacant place in a double room or the accommodation of a second person to a double room occupied by the resident – the resident who does not consent to the change is obliged to pay 175% of the rate for a place in a double room.
Introducing changes in the functioning of dormitories
In response to the change in the epidemiological situation, sanitary rules for the functioning of dormitories may change during the academic year. Changes to the rules are introduced in consultation with the administrators of dormitories, the Jagiellonian University Student Government and the Jagiellonian University Doctoral Students' Association.
Rules of conduct in the event of suspected infection in a dormitory
Procedure in the event of alarming symptoms or contact with an infected person
If the resident of the student dormitory observes symptoms of an infectious disease, they should immediately contact the nearest sanitary and epidemiological station or their primary care physician and notify the administration of the student dormitory.
From the moment of noticing symptoms, the resident is obliged to stay in their room and not leave it until they receive instructions from sanitary and epidemiological station or primary care physician. The student should inform the administration of the dormitory on an ongoing basis about any recommendations regarding the course of action.
From the moment of recommending quarantine, both the person suspected of being infected, and persons accommodated with them in one room or suite with a shared bathroom are obliged to stay in their rooms/suites for the period specified in the current recommendations of the Ministry of Health regarding quarantine. The exception is leaving the dormitory to undergo a medical visit, take a SARS-CoV-2 test, or move to the place of isolation (izolatka). During this time, they may not use common rooms, i.e. corridors, kitchenettes and kitchens outside of their room/suite, laundry rooms, smoking rooms, reading rooms. People referred for a quarantine after crossing the borders of the Republic of Poland are obliged to inform the administration of the student dormitory about this fact.
Referral for tests for the detection of SARS-CoV-2 virus
If a resident of a dormitory receives a referral for tests to detect the presence of the SARS-CoV-2 virus, they should travel by individual means of transport. When leaving the room to undergo a medical visit / take a SARS-CoV-2 test, or move to the place of isolation (izolatka), the resident of the student residence should take far-reaching precautions, i.e. cover tightly their mouth and nose and, if possible, not touch the surfaces in the building.
Procedure in the event of symptoms of an acute respiratory infection or a diagnosis of SARS-CoV- 2 infection
If a resident of a dormitory shows symptoms of an acute respiratory infection, they should travel by individual means of transport to the nearest infectious diseases ward. If a resident of a dormitory cannot reach the hospital by individual transport, their primary care physician (as part of the phone or online consultation) and the sanitary and epidemiological station can order a sanitary transport for them. The administration of the dormitory should be immediately notified about the visit of a resident to the infectious diseases ward.
A person confirmed to be infected with SARS-CoV-2 (positive test result) is obliged to immediately report this fact to the administration of the dormitory. Depending on the state of health, such a person will be referred to a municipal isolation room or a hospital.
Rules for quarantine or isolation
A resident of a dormitory in quarantine or isolation is responsible for their own food (it is advisable to order meals and shopping with delivery) and to bear its costs. A dormitory resident in quarantine or isolation names a person responsible for transferring food (shopping, meals) from the reception desk to the resident's room from among the dormitory residents. If it is not possible to name such a person, they will be appointed by the Resident Council. The indicated person must agree to be designated by the Resident Council.
The administration of the dormitory, at the request of the resident, confirms in the selected document form that the resident of the dormitory has been in quarantine or isolation to determine the manner of conducting classes. After the end of the isolation period, cleaning and disinfection of touch surfaces are carried out in isolated rooms.
The room in which the person who has been confirmed to be infected is accommodated will be excluded from use for a minimum of 48 hours and disinfected. If a co-resident is confirmed to not have been in contact with the infected person, they are informed about the inability to use the room and recommended to stay in the place where they are currently staying. If this is not possible, an alternative room is provided.
The head of the dormitory notifies the authorities of the Jagiellonian University and the sanitary and epidemiological station of all cases of quarantine, confirmation of infection, or isolation and, in consultation, determines further steps, which may include:
- taking steps to transport an infected person to a hospital or a place of isolation;
- determining the area in which the infected person (or a person with infectious symptoms) moved and stayed until the isolation and routine cleaning of these places and the person's room along with disinfection of touch surfaces;
- establishing a list of people in contact with the infected person until isolation;
- implementation of additional procedures taking into account the specifics of the case.
Violation of the quarantine rules is subject to penalties specified in separate regulations and is the basis for deprivation of a place in the dormitory.